Make leavers' last days smooth and compliant. NIVA guides offboarding steps, collects exit data, triggers IT deprovisioning, and logs completion.
Offboarding is error-prone: access isn't always revoked promptly, assets go uncollected, and exit feedback is inconsistently captured.
An HR persona guides leavers through offboarding steps via the Flow Engine, captures exit-interview responses and asset returns via Smart Forms, triggers IT deprovisioning via a persona handoff or webhook, and logs completion to the HRIS.
Real differences your team will feel from day one — not theoretical benchmarks.
| Area | Before NIVA | With NIVA |
|---|---|---|
| Access revocation | Delayed | Triggered on exit |
| Asset collection | Missed | Tracked |
| Exit feedback | Inconsistent | Captured |
| Compliance | Gaps | Standardised |
This is an internal deployment for staff rather than a public-facing bot. It is fed internal documentation, standard operating procedures, policies, and system data, and kept strictly private through NIVA's multi-tenant isolation, so its knowledge base and conversation logs never mix with any customer-facing deployment. It suits recruitment & hr teams that lose time to repetitive internal questions or manual intake and want a single, governed front door for those requests.
In practical terms, the shift looks like this: on access revocation, you move from delayed to triggered on exit; on asset collection, you move from missed to tracked; on exit feedback, you move from inconsistent to captured; on compliance, you move from gaps to standardised. Each of these is a direct consequence of moving the interaction from a manual, human-gated channel to an always-available conversational one that still escalates to a person when the situation genuinely needs it.
Implementation reality: the conversational layer, routing, data capture, and system handoff are all within NIVA's documented no-code capabilities. Where this use case reads or writes live data, it assumes the relevant API or webhook endpoint exists on your side; that integration is the one piece worth scoping before launch. Start with the knowledge base and flow, then layer in live API calls once the core experience is proven.
No developers. No long setup. NIVA gives you every engine shown on this page — persona routing, flow automation, smart forms, and webhooks — as a ready-to-configure platform.